Help a click away!



How To DO IT "ideos" for
our FUNCTIONALLY ORIENTED Instructional VIDEOS

Turn ON your Sound for the "Voice Over Narration"
Get FREE Flash Reader IF necessary, download the FREE SWF Flash Player.

24/7 Support
If you have any questions at all, please don't hesitate to contact us:

E-mail Support: ( )

Technical Support:
(252) 257-2563 (M-F 8am - 8pm, EST)
 

These "how to" videos are organized functionally, and most are approximately 1 minute clips (for faster loading and view). So, just find the function you need (signing into the database, "copying & pasting" data, etc) and then click on that link.

Unfortunately, not ALL of the videos are currently ON-LINE, since it takes time to produce each one for a specific function...but they are "in-process" and will be posted as they become available. So, if you are having a "problem" using the system, please give us a call when you are in front of your computer, and on-line to the district database.

The functions that do have a video, also have the "file size" after the link, (e.g. 1.2 Mb). As you can see instructional video files, (designated by instructnl-Video) are quite LARGE, so you should be on a "high-speed" connection to use these files, or order the CD version for only $14. The default file is the WMV format (Windows Media Viewer), or the SWF format (Flash) is available as an alternative, if you have any problems with the WMV format. Also, remember to turn ON your "sound" for the voice-over narrration!


Rotary District Database functions:

  Sign ON the Rotary District Database
  How do I sign into the district database? (1.2Mb WMV) / (2.4Mb SWF)
 

You need a UserName (your E-mail address) and
a Password (your RI Member ID#) to access the database.

And, if you "check the box" to REMEMBER YOU,
then you never have to enter these fields again!

 

 

Where is my RI member ID# on the ROTARIAN magazine label? ( .4Mb WMV) / (3.8 SWF)

 

  I signed IN Previously, But I forgot MY PassWord? (78Kb WMV) / ( 45Kb SWF)
 

We will e-mail you the Password...however, you must enter the E-mail address that you initially used to log into the database.

And we highly recommend that you "check the box" to REMEMBER YOU, then you never have to enter these fields again!

 

  Back to Top

  Members Functions - Updating their Data
  How do I Find MY Member Record? (873 Kb) (398Kb SWF)
Quick TIPS
the mouse "clicks"

You will use the "VIEW MY DATA" function of the DaCdb.

So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the MEMBERS tab (near the top of the screen), then from the drop-down menu select VIEW MY DATA .

Then, YOUR data will be displayed in VIEW mode.

To CHANGE any data in your information, simply click the "EDIT" button at the top of your data display.   Make whatever changes are necessary, and then press "Update" to apply the changes to database.

 

  How do I FIND a Member Record by NAME? (951Kb) (435Kb SWF)
 

You will use the "FIND MEMBER " function of the DaCdb.

So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the MEMBERS tab (near the top of the screen), and LET it REST there for a second; then click the top/first selection under the tab to select FIND MEMBER.

Then, you can enter a First Name -or- Last Name (or partial name values), then click on the Search button. (NOTE: You can further restrict your search to certain clubs vs. the entire database; and you can use E-mail addresses (or partials) to find members.)

Then ALL people in the database "matching" your name value is displayed, along with their Club. The more unique the name value, the better the returned list of members.

Finally, click on VIEW to see the selected record's data.

 

  How do I FIND a Member Record via the Club Roster? (1.3Mb) (1.5Mb SWF)
  You will use the "VIEW CLUB" function for ALMOST ALL functions required of the Club Secretary to maintain DaCdb.

So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the CLUBS tab (near the top of the screen), then from the drop-down menu select VIEW MY CLUB, if the member is in your club. (However, if the member is in another Club, simply move the mouse onto the CLUBS tab (near the top of the screen), and LET it REST there for a second; then click the top/first selection under the tab to select LIST CLUBS. Then find the desired Club in the displayed list of clubs, and then click the VIEW button for that club.)

Then, scroll down to where you see the club membership roster.
  How do I Change MY e-mail address in the District Database? (1.2Mb) (1.5Mb SWF)
  How do I Change MY mailing address and/or phone numbers? (1.1Mb) (1.2Mb SWF)
  How do I Submit MY photo into the database? (1.0Mb) (1.0Mb SWF)
  Back to Top

  Club Secretary Functions - Level 3
 

How do I CHANGE a Member's data? (1.3Mb WMV) (2.3Mb SWF)

Quick TIPS
the mouse "clicks"

You will use the "VIEW MY CLUB" function for ALMOST ALL functions required of the Club Secretary to maintain DaCdb.

So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the CLUBS tab (near the top of the screen), then from the drop-down menu select VIEW MY CLUB.

Then, scroll down to where you see the club membership roster.

To CHANGE a member's information, simply "click on their Name" (or the EDIT "link" beside the Member name), which is linked to the change function.  Make whatever changes are necessary, and then press "Update" to apply the changes to database.

 

 

How do I ADD a new Member's data? (1.6Mb WMV) (1.2Mb SWF)
Same as CHANGE, except click on ADD Member "button" at TOP of Member Roster

 

 

How do I DELETE a Member's data? (1.0Mb WMV) (1.2Mb SWF)
Same as CHANGE, except click on DEL "link" beside Member Name

 

 

How do I Submit my Club's Monthly Attendance data? (1.5Mb WMV) (.86Mb SWF)
Same as CHANGE, except click on SUBMIT ATTENDANCE in the drop down menu

 

 

How do I Change a Member's position to a Pres-Elect (Sec-Elect, CCO, etc)? (1.0Mb WMV) (1.2Mb SWF)
Same as CHANGE, except click on the EDIT Club or Club Positions button

 

 

How do I Change my Club's meeting Time and Location? (970Kb WMV) (1.2Mb SWF)
Same as CHANGE, except click on the EDIT Club or Club Positions button

 

  How do I E-mail ALL Members in my Club? (963Kb WMV) (1.4Mb SWF)
  How do I Print My Club's Membership Directory, w/Photos? (1.5Mb WMV) (5.4Mb SWF)
  How do I Submit a Club Event (or Fund Raiser) into the Club Calendar? (2.5Mb WMV)
  Can OUR Club Get their OWN Domain Named Web Site? YES - (1.5Mb WMV)
  Back to Top

  Data Administrator Functions - Level 4
  How do I "quick copy" an existing Committee into a new GOV Year?
  How do I Assign a Member a different Security Level?
  How do I Add a Member onto the Presidents-elect (or Secretary-elect) committee?
  How do I SEE Who has been accessing the district database?
 
How do I Use the Database "transactions" on District Web Site?
(To generate my: Club Meeting Times & Locations w/Club Web Pages;
District Leadership; District Committee Chairs; District & Club Calendars)
  How do I Get a Club Roster and Directions to a Club?
  How do I E-mail ALL the Members of a Committee, such as the Presidents-elect?
  How do I Print Name Badges for District Assembly?
  How do I ?
  Back to Top

  Data Administrator Functions - Level 5
  How do I SEE Who has What Security Level assignments?
  How do I Add or Change a District Committee Table?
  Back to Top

  Privacy Issues
  What does it mean to add privacy to MY Member Data?
  Who can View MY information?
 

1. All the data is ALREADY on the NET someplace else (RI, Google, 411, etc.)

2. Monetary, financial, or social security data are NOT maintained by DaCdb.

3. Multiple layers of security and passwords required to access Club and Member data.

4. Multiple levels of security within the database provides "views" to ONLY the data authorized by security level of the user, which are further "firewall" protected on the server.

5. NO static HTML web pages; (HTML pages allow easier "harvesting" of personal data by robots and spiders).

6. DaCdb only uses dynamic web pages, that appear to user ONLY when they click the mouse, and then only for the data that they are authorized to view (based on the multiple security levels as referenced #4 above).

NOTE: An analogy of "static HTML pages" verses "dynamic web pages" is as follows. Consider the "static HTML pages" to be like a HUGE drive-in movie theater screen. It is there, exposed 24 hours a day, and vulnerable to "harvesting" of personal data by the robots and spiders. Whereas, consider the "dynamic web pages" to be like a one (1) inch square Post-It note; and it can only be seen by the one person who clicks the mouse (with the required security level). Furthermore, as soon as that person moves to the next screen, that information is not available to anyone else, unless they also access to the data with the required security level. Thus the "dynamically generated web pages, using the database" are a much safer, more secure way to display data on the Internet. Of course, there is much higher skill level requirement (and associated cost factor) to use a database to generate"dynamic web pages" verses the more common "static HTML pages".

7. Each Rotarian/member can choose to set their OWN security level of data allowed to be displayed to PRIVATE; which prevents displaying anything other than their name on the Member roster of their club to the general public, as well "inquiry views" by other Rotarians with member-level access to the database.

8. Lastly, we do not disclose any e-mail addresses to the general public, although they are provided a "blind sided" e-mailer form that they can fill out and request information from district or club leadership...then the Rotarian receiving this e-mail "form" can choose to respond, if they so desire. We believe this "blind sided" approach offers the maximum level of security to our Rotarians, and also allows for someone without a "password" to make contact via e-mail with someone in a district or club leadership position.

  Back to Top

 

  Quick Tour of the Database (by Security Level Access View)
 

Quick Tour of the Database - Member View / Level 1 (NA/WIP)
- PowerPoint Presentation - "What's in it for MEMBERS" (1.1Mb)

  Quick Tour of the Database - District/Club Chair View / Level 2 (NA/WIP)
 


Quick Tour of the Database - Club Officers View: President/Secretary / Level 3
PowerPoint Presentation - "Club Secretary Functions" (1.2 Mb)
PDF 1-page Handout - DaCdb "flyer" for Club Officers (40 Kb)
PDF "printed overview" of all the Club Secretary functions, complete
with "screen shots" and hints. (3Mb)
(courtesy Ed Terry, Jonesboro RC - D7690)

  Quick Tour of the Database - DG Exec Overview / (15Mb WMV) <-- Hi-speed req'd
  Quick Tour of the Database - DGE Introduction / (17Mb WMV) <-- Hi-speed req'd
  Quick Tour of the Database - DaCdb System Overview / (38Mb WMV)<-- Hi-speed req'd
  Quick Tour of the Database - Data Administrator View / Level 5
  Back to Top



 

TIPS & TRICKS

  How do I "copy & paste" data from one place into another? (1.5Mb WMV)
  How do I "copy & paste" E-Mail addresses from database into BCC of message? (1.75Mb WMV)
  How do I "copy & paste" a URL (web address) from one place into another? (1.5Mb WMV)
  Back to Top

 

 

 

 

 

 

 

 


 
 
         

 
 
Copyright 2005-2008 Simply the Best, Inc. All rights reserved.