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If you have
any questions at all, please don't hesitate to contact
us:
E-mail Support: (
)
Technical Support:
(252)
257-2563 (M-F 8am - 8pm, EST)
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These "how to" videos are organized functionally, and most are approximately 1 minute clips (for faster loading and view). So, just find the function you need (signing into the database, "copying & pasting" data, etc) and then click on that link.
Unfortunately, not ALL of the videos are currently ON-LINE, since it takes time to produce each one for a specific function...but they are "in-process" and will be posted as they become available. So, if you are having a "problem" using the system, please give us a call when you are in front of your computer, and on-line to the district database.
The functions that do have a video, also have the "file size" after the link, (e.g. 1.2 Mb). As you can see instructional video files, (designated by  ) are quite LARGE, so you should be on a "high-speed" connection to use these files, or order the CD version for only $14. The default file is the WMV format (Windows Media Viewer), or the SWF format (Flash) is available as an alternative, if you have any problems with the WMV format. Also, remember to turn ON your "sound" for the voice-over narrration!
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Members Functions - Updating their Data |
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How do I Find MY Member Record? (873 Kb) (398Kb SWF) |
the mouse "clicks" |
You will use the "VIEW MY DATA" function of the DaCdb.
So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the MEMBERS tab (near the top of the screen), then from the drop-down menu select VIEW MY DATA .
Then, YOUR data will be displayed in VIEW mode.
To CHANGE any data in your information, simply click the "EDIT" button at the top of your data display. Make whatever changes are necessary, and then press "Update" to apply the changes to database.
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How do I FIND a Member Record by NAME? (951Kb) (435Kb SWF) |
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You will use the "FIND MEMBER " function of the DaCdb.
So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the MEMBERS tab (near the top of the screen), and LET it REST there for a second; then click the top/first selection under the tab to select FIND MEMBER.
Then, you can enter a First Name -or- Last Name (or partial name values), then click on the Search button. (NOTE: You can further restrict your search to certain clubs vs. the entire database; and you can use E-mail addresses (or partials) to find members.)
Then ALL people in the database "matching" your name value is displayed, along with their Club. The more unique the name value, the better the returned list of members.
Finally,
click on VIEW to see the selected record's data.
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How do I FIND a Member Record via the Club Roster? (1.3Mb) (1.5Mb SWF) |
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You will use the "VIEW CLUB" function for ALMOST ALL functions required of the Club Secretary to maintain DaCdb.
So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the CLUBS tab (near the top of the screen), then from the drop-down menu select VIEW MY CLUB, if the member is in your club. (However, if the member is in another Club, simply move the mouse onto the CLUBS tab (near the top of the screen), and LET it REST there for a second; then click the top/first selection under the tab to select LIST CLUBS. Then find the desired Club in the displayed list of clubs, and then click the VIEW button for that club.)
Then, scroll down to where you see the club membership roster.
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How do I Change MY e-mail address in the District Database? (1.2Mb) (1.5Mb SWF) |
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How do I Change MY mailing address and/or phone numbers? (1.1Mb) (1.2Mb SWF) |
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How do I Submit MY photo into the database? (1.0Mb) (1.0Mb SWF) |
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Club Secretary Functions - Level 3 |
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How do I CHANGE a Member's data? (1.3Mb WMV) (2.3Mb SWF)
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the mouse "clicks" |
You will use the "VIEW MY CLUB" function for ALMOST ALL functions required of the Club Secretary to maintain DaCdb.
So, once you sign into the District and Club database (DaCdb), simply move the mouse onto the CLUBS tab (near the top of the screen), then from the drop-down menu select VIEW MY CLUB.
Then, scroll down to where you see the club membership roster.
To CHANGE a member's information, simply "click on their Name" (or the EDIT "link" beside the Member name), which is linked to the change function. Make whatever changes are necessary, and then press "Update" to apply the changes to database.
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How do I ADD a new Member's data? (1.6Mb WMV) (1.2Mb SWF)
Same as CHANGE, except click on ADD Member "button" at TOP of Member Roster
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How do I DELETE a Member's data? (1.0Mb WMV) (1.2Mb SWF)
Same as CHANGE, except click on DEL "link" beside Member Name
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How do I Submit my Club's Monthly Attendance data? (1.5Mb WMV) (.86Mb SWF)
Same as CHANGE, except click on SUBMIT ATTENDANCE in the drop down menu
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How do I Change a Member's position to a Pres-Elect (Sec-Elect, CCO, etc)? (1.0Mb WMV) (1.2Mb SWF)
Same as CHANGE, except click on the EDIT Club or Club Positions button
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How do I Change my Club's meeting Time and Location? (970Kb WMV) (1.2Mb SWF)
Same as CHANGE, except click on the EDIT Club or Club Positions button
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How do I E-mail ALL Members in my Club? (963Kb WMV) (1.4Mb SWF) |
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How do I Print My Club's Membership Directory, w/Photos? (1.5Mb WMV) (5.4Mb SWF) |
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How do I Submit a Club Event (or Fund Raiser) into the Club Calendar? (2.5Mb WMV) |
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Can OUR Club Get their OWN Domain Named Web Site? YES - (1.5Mb WMV) |
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Privacy Issues |
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What does it mean to add privacy to MY Member Data? |
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Who can View MY information? |
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1. All the data is ALREADY on the NET someplace else (RI, Google, 411, etc.)
2. Monetary, financial, or social security data are NOT maintained by DaCdb.
3. Multiple layers of security and passwords required to access Club and Member data.
4. Multiple levels of security within the database provides "views" to ONLY the data
authorized by security level of the user, which are further "firewall" protected on the server.
5. NO static HTML web pages; (HTML pages allow easier "harvesting" of personal data by robots and spiders).
6. DaCdb only uses dynamic web pages, that appear to user ONLY when they click the mouse, and
then only for the data that they are authorized to view (based on the multiple security levels as referenced #4 above).
NOTE: An analogy of "static HTML pages" verses "dynamic web pages" is as follows. Consider the "static HTML pages" to be like a HUGE drive-in movie theater screen. It is there, exposed 24 hours a day, and vulnerable to "harvesting" of personal data by the robots and spiders. Whereas, consider the "dynamic web pages" to be like a one (1) inch square Post-It note; and it can only be seen by the one person who clicks the mouse (with the required security level). Furthermore, as soon as that person moves to the next screen, that information is not available to anyone else, unless they also access to the data with the required security level. Thus the "dynamically generated web pages, using the database" are a much safer, more secure way to display data on the Internet. Of course, there is much higher skill level requirement (and associated cost factor) to use a database to generate"dynamic web pages" verses the more common "static HTML pages".
7. Each Rotarian/member can choose to set their OWN security level of data allowed to
be displayed to PRIVATE; which prevents displaying anything other than their name
on the Member roster of their club to the general public, as well "inquiry views"
by other Rotarians with member-level access to the database.
8. Lastly, we do not disclose any e-mail addresses to the general public, although they are provided a "blind sided" e-mailer form that they can fill out and request information from district or club leadership...then the Rotarian receiving this e-mail "form" can choose to respond, if they so desire. We believe this "blind sided" approach offers the maximum level of security to our Rotarians, and also allows for someone without a "password" to make contact via e-mail with someone in a district or club leadership position. |
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